Since this is a first time experience for most brides and grooms, it would be a fair assumption that the venue's on-site coordinator will take care of everything related to the wedding. However, that is not the case. Now, don't get me wrong, I am NOT in any way bashing onsite coordinators or looking to take away from their overall importance. In fact, I think they are an excellent help in making sure everything goes smoothly on the big day. I just wanted to share the difference between the two roles so that there are no surprises if your venue coordinator says he/she will not, or cannot, perform a specific task for you.
An on-site coordinator will usually:
- Provide a list of preferred vendors that have previously worked at the venue
- Consult with you on food/beverage selections
- Create a floor plan for your ceremony/reception
- Detail your banquet event order
- Act as the liason between you and your wedding vendors
- Oversee ceremony/reception setup, food, etc. provided by the venue
- Working with you during all planning stages of the wedding planning process
- Researching vendors that fit within your budget
- Scheduling and attending vendor appointments
- Negotiating contracts
- Providing design and decor ideas
- Assisting with questions regarding proper etiquette
- Helping you stay within budget and creating a vendor payment schedule
- Creating a detailed timeline of the day for you, your bridal party, and vendors
- Confirming all vendors prior to the wedding day
- Arriving early to ensure timely and proper setup
- Providing an "emergency kit" in the case of unforeseen incidents
- Overseeing the event through its finality
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